2017-2018 Texas Education Data Standards (TEDS) Public

2017-2018 . Texas Education Data Standards (TEDS) Public Education Information Management System (PEIMS) Appendix 8.G. Person Enrollment Tracking (PET) Guidelines TSDS Unique ID Version


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201Texas Education Data Standards (TEDS)Public Education Information Management System (PEIMS)Appendix Person Enrollment Tracking (PET) GuidelinesTSDS Unique ID VersionAddendumVersion 201September, 201Prepared by: Information Technology Services Business Management Division
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2018 Texas Education Data Standards

Appendix Person Enrollment Tracking (PET) Guidelines

Addendum Version 2018.A.1.1 ��i &#x/MCI; 0 ;&#x/MCI; 0 ; &#x/MCI; 1 ;&#x/MCI; 1 ;Tableof ContentsPET Changes for 20172018PET Data Submission Responsibilities and SpecificationsSubmission Description2018 PET Submission TimelinesSchool District ResponsibilitiesPerson Enrollment Tracking (PET) OverviewPET SecurityData and File Requirements for Electronic Transmission via the InternetRequired Software for Transferring a PET Extract FileMinimum System Requirements by ProductData Submission SpecificationsDescription of PET Data ElementsPET EditsPET Field EditsPET Context EditsPET Data and File RequirementsPET XML Schema Definition (XSD)PET XSD Data Types and Restrictions
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Appendix Person Enrollment Tracking (PET) Guidelines

Addendum Version 2018.A.1.1 ��1 &#x/MCI; 0 ;&#x/MCI; 0 ; &#x/MCI; 1 ;&#x/MCI; 1 ;PET Changes for 2017None.PET Data Submission Responsibilities and SpecificationsClose cooperation of school districts, regional Education Service Centers (ESCs), and the Texas Education Agency (TEA) is required for the successful submission of the Person Enrollment Tracking (PET) data. Submission DescriptionThe PET Submission is a report of student enrollment information for the current school year.PET Submission Timelines
TEA requires submission of PET extract files as part of the Public Education Information Management System (PEIMS) data submissions. PET files are submitted each week a district is in session based on the local instructional calendar. PET file submissions should begin on or before the third week of school based on the local instructional calendar. PET files are not required in weeks that a district is not in session for at least one day or during the weeks that PEIMS submissions are due at TEA. ExceptionOnce a district has completed its final summer
submission and its TSDS PEIMS data has reached a status of “LEA DATA ACCEPTED,” one
additional PET submission is required.
School District ResponsibilitiesSchool districts are responsible for validatingdata according to edit rules supplied by TEA in the TSDS exas Education Data Standards(TEDS). Districts are responsible for deliverof data that has completed the PET validation process to TEA on a weekly basis. Questions concerning the TSDS exas Education Data Standardsor any of the above topics should be directed to the TSDS PEIMS Coordinator at the district's ESC via a TSDS TIMS ticket. The coordinator endeavors to answer the question and will escalate the ticket to TEA, if necessary. Person Enrollment Tracking (PET) OverviewPET maintains update enrollment data for all students in Texas public school districts. Districts submit enrollment data for students in grades Early Education (EE) through 12 weekly, using an EDIT+ subapplication. The enrollment data required are: BirthDate, SexCode, GenerationCode, AmericanIndianAlaskanNativeCd, AsianCd, BlackAfricanAmericanCd, NativeHawaiianPacificIslandCd, WhiteCd, HispanicLatinoCd, EnrollDate, WithdrawDate, ampus ID of nrollment, nrollment ate and ithdrawal date. School districts can only submit PET data as extracted from their SIS. Districts can search PET to locate students or view enrollment histories.When PET data is searched through the EDIT+ system, demographic information from the TSDS Unique ID System is displayed.A PET file submission will no longer add a new student to PID. A PET file submission will not update an existing student’s demographics record in the TSDS UniqueID system.
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Appendix Person Enrollment Tracking (PET) Guidelines

Addendum Version 2018.A.1.1 ��2 &#x/MCI; 0 ;&#x/MCI; 0 ; &#x/MCI; 1 ;&#x/MCI; 1 ; &#x/MCI; 2 ;&#x/MCI; 2 ;A new student can only be added, or an existing student’s demographics can only be updated through the TSDS Unique ID System. A student must have a TSDS Unique ID assigned before being included in a PET file submission. For more information about the Person Enrollment Tracking (PET) process, please open a TSDS TIMS ticket.PET SecurityAccess to PET is secured by multiple levels of system and applicationlevel security to protect the privacy of student education records as established by theFamily Educational Rights and Privacy Act (FERPA)Please refer to PET Access of the TSDS Texas Education Data Standardsfor information about requirements and forms to obtain access to the PET Application.Data and File Requirements for Electronic Transmission via the InternetPlease refer to Section 1 of the TSDS Texas EducationData Standardsfor information about the data requirements for electronic transmissions of PET files. Required Software for Transferring a PET Extract FileA PET extract file must be sent using the .NET applet. The PC used to send a PET file must have a current Windows Operating System with Internet Explorer and .NET Framework installed and enabled. Files may not be sent using any other browser.Additionally, a patch is required for Internet Explorer 8 and above to allow the PET file to be transferred successfully.Instructions for downloading and installing the patch are available from your Education Service Center (ESC) TSDS PEIMS Support contact, or by opening a TSDS TIMS ticket requesting the documentation.Note: Adobe Reader® is required to view PET reports. Minimum System Requirements by ProductPlease refer to Section 1 of the TSDS Texas Education Data Standardsfor information about minimum system requirements. Data Submission SpecificationsThe following requirements are for use by PET users in formatting files for transmission to the agency. Failure to adhere to the standards can delay processing of the data or cause the data to be rejected.Data for each reporting entity are in a separate PET Extract File formatted consistent with the PET L Schema Definition (XSD) before starting the PET transmission. Files contain only district data and should be complete submissions of district data.
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Appendix Person Enrollment Tracking (PET) Guidelines

Addendum Version 2018.A.1.1 ��3 &#x/MCI; 0 ;&#x/MCI; 0 ; &#x/MCI; 1 ;&#x/MCI; 1 ;PET data files are constructed using the specifications outlined in the PET Data and File Requirements sectionPET file name identifiesthe reporting entity and followthis naming convention:Maximum 11charactersPositionnd
File Extension(opt)
DescriptionPET Submission (P)digit school year(2018)CountyDistrict Number
P201.xml
Examples

P20181019122018PET Submission for Houston ISD with no file extensionP2018.xml2017PET SubmissionAustin ISDwith a file extension
Description of PET Data ElementsThis section contains an alphabetical listing of all the PET data elements that are reported by school districts, followed by a definition page for each data element. Some of the PET data elements have the same specifications as PEIMS data elements. Descriptions of shared elements are found in Section 8.3 of the TSDS Texas EducationData StandardsInformation about the code tables for shared data elements is in Section 8.4 of the TSDS Texas EducationData StandardsAlphabetical List of PET Data Elements and Cross Reference to PEIMS Data Elements
Data Element Name

Data Element ID

Code Table ID

AmericanIndianAlaskanNativeCd

E1059

C088

AsianCd

E1060

C088

BirthDate

E0006PBlackAfricanAmericanCd

E1061

C088

CampusIDofEnrollment

E0782EnrollDate

E1050PFirstName

E0703GenerationCode

E0706

C012

HispanicLatinoCd

E1064

C088

LastName

E0705LocalID

(
LOCAL
-
STUDENT
-
ID in PEIMS)

E0923GradeLevelCode

E0017

C050

MiddleName

E0704NativeHawaiianPacificIslandCd

E1062

C088

SexCode

E0004

C013

StudentID

E0001TXUniqueStudentID

E1523WhiteCd

E1063

C088

WithdrawDate

E1051P2017
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Element

IDName

Date

Issued

Date

Updated

E0006PBirthDate01/16/06

Definition

BirthDate indicates the year, month, and day of the person's birth.

Code Table IDDomain of Values

Special Instructions

BirthDate must be a valid date and less than enrollment date. (implemented by edits P029
and P030.)

Data Specifications

Length

Type

Pattern

CODEDyyyy

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Element

IDName

Date

Issued

Date

Updated

E1050PEnrollDate01/16/06

Definition

EnrollDate indicates the year, month, and day of the student’s enrollment at the reporting campus.

Code Table IDDomain of Values


yyyy = 2017
-
2018

mm = dd = 01

Special Instructions

EnrollDate must be a valid date between 201731. EnrollDatemust not be greater than the PET file submission date. (implemented by edits P020 and P021)EnrollDate is a required data element. Each PETEventSet must have one and only one EnrollDate

Data Specifications

Length

Type

Pattern

CODEDyyyy
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Element

IDName

Date

Issued

Date

Updated

E1051PWithdrawDate01/16/06

Definition

WithdrawDate indicates the year, month, and day of the student’s withdrawal from the reporting campus.

Code Table IDDomain of Values


yyyy = 2017
-
2018

mm = 01dd = 01

Special Instructions

WithdrawDate must be a valid date between 201701 and 31. WithdrawDatemust not be greater than the PET file submission date and it must be greater than the EnrollDate in its associated PETEventSet. (implemented by edit P022, P023, and P024)When available, it is a required data element and must be reported. Each PETEventSet must have one and only one WithdrawDate

Data Specifications

Length

Type

Pattern

CODEDyyyy

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Appendix Person Enrollment Tracking (PET) Guidelines

Addendum Version 2018.A.1.1 ��7 &#x/MCI; 0 ;&#x/MCI; 0 ; &#x/MCI; 1 ;&#x/MCI; 1 ;PET EditsOverviewThis section documents the edits that ensure the quality of the enrollment data submitted to TEA. The edits are organized into the following categories:PET Field EditsPET Context EditsA student must exist in the TSDS UniqueID System before a PET event can be created for the student. PET Field Edits A PET event is an individual student’s enrollment to or withdrawal from a CAMPUSENROLLMENT tightly coupled with the date the enrollment or withdrawal took place. Although the districts are provided with a manual capability to create a PET event, most districts submit their enrollment and withdrawal events to TEA in an XMLbased extract file. The file is referred to as an ‘extract’ file because it is created through a vendorsupported process that extracts event information from a district’s student information system. The extracted data are stored in an XMLbased file consistent with the PET XML Schema Definition (XSD). Prior to transferring the PET Extract File to TEA, the system verifies the structure of the file against the PET XSD. In addition, the system verifies the contents of the file against the declared data types and restrictions defined for each element in the PET XSD for each simple type element. The data types and restrictions defined with the PET XSD constitute the PET Field Edits. PET Field Edits RestrictionsRestrictions control acceptable values for XML elements. Restrictions on XML elements are called facets. The following table provides a listing of restrictions used in the PET XSD. In combination with an element’s declared data type, restrictions enable the XSD validation process not only to validate the structure of the XML file but also to validate the data values contained within the file against its XML schema definition. Every simple type element within the PET XSD has a restriction that limits the domain of acceptable values. PET Extract Files improperly structured or containing unacceptable values will not transfer to the TEA for further processing. Available XSD RestrictionsRestrictionDescription
minInclusive

Specifies the lower bounds for numeric values

(the value must be greater
than or equal to this value)

maxInclusive

Specifies the upper bounds for numeric values (the value must be less than
or equal to this value)

minLength

Specifies the
minimum number of characters or list items allowed

(the value
m
ust be equal to or greater than zero
)

maxLength

Specifies the maximum number of characters or list items allowed

(the value
m
ust be equal to or greater than zero
)

pattern

Defines the exact se
quence of characters that are acceptable

whiteSpace

Specifies how white space (line feeds, tabs, spaces, and carriage returns) is
handled

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Addendum Version 2018.A.1.1 ��8 &#x/MCI; 0 ;&#x/MCI; 0 ; &#x/MCI; 1 ;&#x/MCI; 1 ;PET Context EditsAfter a PET Extract File is successfully validated against the PET XSD and transferred to TEA, the system places the file in a queue for further processing. As resources are available, the file is opened and the PET Records in the file are validated and loaded. As illustrated below, the PET validation and load process is divided into two logical stages:Verify the student in TSDS Unique ID System; andValidate and load the PET events.PET Context Edits are used in both stages. If the system does not find an exact match for the student ID and major demographics in the TSDS Unique ID System, an error will result. If the system does find an exact match in the TSDS Unique ID System, the PET events are validated against appropriate PET Context Edits before being loaded into the PET Event table. Each of the PET Context Edits is presented in the next section.
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Appendix Person Enrollment Tracking (PET) Guidelines

Addendum Version 2018.A.1.1 ��9 &#x/MCI; 0 ;&#x/MCI; 0 ; &#x/MCI; 1 ;&#x/MCI; 1 ;PET Validate and Load Process
Open PET Extract File
Read PET Record
Determine if the UniqueExist in the TSDS Unique
Validate PET Events Against PET Context Edits
Load Events into the PET Event Table with
[
[
Capture PET Event Context Edit ErrorPET Validation Successful
[
Exact Match inTSDS Unique
[
Capture PET Event Context Edit Error
[
[More PET Records


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Appendix Person Enrollment Tracking (PET) Guidelines

Addendum Version 2018.A.1.1 ��10 &#x/MCI; 0 ;&#x/MCI; 0 ; &#x/MCI; 1 ;&#x/MCI; 1 ;PET Context EditsA PET Context Edit is not required for any of the following data elements because data quality is assured through the XSD validation process:BirthDateSexCodeGenerationCode
HispanicLatinoCd
PET Context Edits have been defined for BirthDate, SexCode, GenerationCode, AmericanIndianAlaskanNativeCd, AsianCd, BlackAfricanAmericanCd, NativeHawaiianPacificIslandCd, WhiteCd, and HispanicLatinoCdin support of the PET Student Add process. See “PET Edits” section.
PET
EDIT #

Data
Element(s)

Edit Rule Text

P001

StudentID

The first character of StudentID must be “S” or “0”
-
“8”.

P002

StudentID

Each character of StudentID must not be the same number.

P003

StudentID

The first three characters of StudentID must not be “000”.

P004

StudentID

If first character of StudentID is not an “S”, the fourth and fifth
characters must not be “00”.
P005

StudentID

If first character of StudentID is not an “S”, the last four
characters must not be “0000”.
P006

FirstName,
MiddleName, LastName
Former edit deleted.

P007

FirstName,
MiddleName, LastName
The FirstName, MiddleName, and/or LastName must only
contain the following characters:
ApostropheHyphen

Space
character

P008

FirstName,
MiddleName,
LastName

Name must not contain only apostrophes.

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Addendum Version 2018.A.1.1 11
PET
EDIT #

Data
Element(s)

Edit Rule Text

P009

FirstName,
MiddleName, LastName
Name must not contain only hyphens.

P010

FirstName,
LastName
Name must not contain only spaces.

P011

MiddleName

Former edit
deleted

P012

FirstName,
MiddleName,
LastName

The FirstName, MiddleName, and/or LastName must not
contain only “0” “9”.
P013

DistrictID

The DistrictID contained within the CampusIDofEnrollment
must match an entry registered with the TEA.

P014

CampusIDof

Enrollment
The first six characters of the CampusIDofEnrollment must be
the same as the ID of the district transferring the PET Extract
File.

P015

CampusIDof

Enrollment
CampusIDofEnrollment must match an entry registered with
the TEA as an active instructional campus and is not a
budgeted campus.

P018

CampusIDof

Enrollment
When creating or maintaining a PET Event, the first six
characters of the CampusIDof Enrollment must match the
district
-
level user’s Agent ID.

P019

CampusIDof

Enrollment
When creating or maintaining a PET Event, the
CampusIDofEnrollment must match the campuslevel user’s
Agent ID.

P020

EnrollDate

When creating or maintaining a PET Event, the EnrollDate
must fall within the date range defined for the PET School Year in context. In general, the school year begins on June 1
and extends through August 31 of the following year.

P021

EnrollDate

The EnrollDate must not be greater than the PET file
submission date.

P022

WithdrawDate

When creating or maintaining a PET Event,
if a prior
enrollment record for the CampusIDofEnrollment does
exist, the withdrawal event is invalid.

P023

WithdrawDate

When creating or maintaining a PET Event, the WithdrawDate
must fall within the date range defined for the PET School Year in context. In general, the school year begins on June 1
and extends through August 31 of the following year.

P024

WithdrawDate

The WithdrawDate must not be greater than the PET file
submission date.

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Addendum Version 2018.A.1.1 12
PET
EDIT #

Data
Element(s)

Edit Rule Text

P025

LocalID

When creating or maintaining a PET Event,
the Local ID must
be consistent with theTSDS Texas Education Data Standards’ Name Field pattern. In addition to the space character, this pattern allows any of the following characters:
ABCDEFGHIJKLMNOPQRSTUVWXYZ0123456789 ~ ! @ #
$ % ^ & * ( )
-

_ + = :

; " ' , . / ?

P026

CampusData

Two or more CampusData elements for the same
CampusIDofEnrollment for one Student are invalid.
Note: All the PET Events for one Student at a given
CampusIDofEnrollment should be clustered together in one or
more
PETEventSet elements.

P027

PETEventSet

Two or more incomplete PETEventSets for the same
CampusIDofEnrollment for one Student are invalid.

P028

EnrollDate /
WithdrawDate
Two or more equal PET Event dates for the same
CampusIDofEnrollment for one Student in two different PET
Event Sets are invalid.

P029

BirthDate

BirthDate must be a valid date.

P030

BirthDate

BirthDate must be less than the enrollment date.

P031

AmericanIndian
AlaskanNative
AsianCd
BlackAfricanA
mericanCd
NativeHawaiian
PacificIslandC
, or
WhiteCd

AmericanIndianAlaskanNativeCd, AsianCd
,
BlackAfricanAmericanCdNativeHawaiianPacificIslandCd, or
WhiteCdmust be ‘1’.


13

��2017-2018 Texas Education Data StandardsAppendix Personal Enrollment Tracking (PET) GuidelinesAddendum Version 2018.A.1.1�� &#x/MCI; 0 ;&#x/MCI; 0 ;PET Data and ile RequirementsRules for XML SchemasSchool districts are permitted to submit student enrollment and withdrawal events to TEA using the XMLbased extract file process. The extract file process extracts information from district student information systems and stores it in an XMLbased file consistent with the PET XML Schema Definition (XSD)The following business rules apply for XML schemas and the XSD validation process:The XML schema supports a number of builtin data types (e.g., date). When an XML element has a defined data type, a restriction is placed on the element content.The XML schema supports restrictions. In conjunction with the element’s declared data type, restrictions are used to control acceptable values for XML elements.Declared data types and restrictions enable the XSD validation process.The clientside XSD validation process is used to validate the XML file structure and data values against the schema definition.Every element within the PET XSD has a defined data type and one or more restrictions.PET performs a clientside validation of the PET extract file against the published PET XSD.If the clientside validation fails, PET does not transfer the extract file to TEA.Note: Similar to the TSDS Texas Education Data Standards, the PET XSD is updated and republished by TEA annually. Student Information System (SIS) vendors support updates to the PET XSD.
14

��2017-2018 Texas Education Data StandardsAppendix Personal Enrollment Tracking (PET) GuidelinesAddendum Version 2018.A.1.1�� &#x/MCI; 0 ;&#x/MCI; 0 ;Graphical Representation of PET
15

��2017-2018 Texas Education Data StandardsAppendix Personal Enrollment Tracking (PET) GuidelinesAddendum Version 2018.A.1.1�� &#x/MCI; 0 ;&#x/MCI; 0 ;PET XML Schema Definition (XSD)
xs:schemaxmlns:xshttp://www.w3.org/2001/XMLSchemaPIDEnrollmentTracking
xs:elementnamePETExtract
xs:complexType
xs:sequencemaxOccursunbounded"�
xs:elementnamePETRecord"�
xs:complexType
xs:sequence
xs:elementnameStudentID"�
xs:annotation
xs:documentationE0001 STUDENTxs:documentation
xs:annotation
xs:simpleType
xs:restrictionbasexs:string"�
xs:patternvalue[S08][09]{8}"/�
xs:restriction
xs:simpleType
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xs:elementnameTXUniqueStudentID"�
xs:annotation
xs:documentationE1523 TXUNIQUESTUDENTxs:documentation
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xs:patternvalueue-9]{10}"/�
xs:restriction
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xs:elementnameFirstName
xs:annotation
xs:documentationE0703 FIRSTNAMExs:documentation
xs:annotation
xs:simpleType
xs:restrictionbasexs:string"�
xs:minLengthvalue"/�
xs:maxLengthvalue"/�
xs:whiteSpacevaluepreserve"�/
xs:patternvalue['aZ0]{1,}"/�
xs:restriction
xs:simpleType
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xs:elementnameMiddleNameminOccurs"�
xs:annotation
xs:documentationE0704 MIDDLENAMExs:documentation
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xs:restrictionbasexs:string"�
xs:minLengthvalue"/�
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xs:elementnameLastName
xs:annotation
xs:documentationE0705 LASTNAMExs:documentation
16

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xs:restrictionbasexs:string"�
xs:minLengthvalue"/�
xs:maxLengthvalue"/�
xs:whiteSpacevaluepreserve"�/
xs:patternvalue['aZ0]{1"/�
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xs:elementnameBirthDate"�
xs:annotation
xs:documentationE0006P DATEBIRTHxs:documentation
xs:annotation
xs:simpleType
xs:restrictionbasexs:date"/�
xs:simpleType
xs:element
xs:elementnameSexCode"�
xs:annotation
xs:documentationE0004 SEXCODExs:documentation
xs:annotation
xs:simpleType
xs:restrictionbasexs:string"�
xs:patternvalue[M|F]"/�
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xs:elementnameGenerationCodeminOccurs"�
xs:annotation
xs:documentationE0706 GENERATIONCODExs:documentation
xs:annotation
xs:simpleType
xs:restrictionbasexs:string"�
xs:maxLengthvalue"/�
xs:patternvalue([1C])*"/�
xs:restriction
xs:simpleType
xs:element
xs:elementnameAmericanIndianAlaskanNativeCd"�
xs:annotation
xs:documentationE1059 AMERICANINDIANALASKANNATIVECODExs:documentation
xs:annotation
xs:simpleType
xs:restrictionbasexs:string"�
xs:patternvalue[01]"/�
xs:restriction
xs:simpleType
xs:element
xs:elementnameAsianCd"�
xs:annotation
xs:documentation060 ASIANCODExs:documentation
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xs:restrictionbasexs:string"�
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17

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xs:simpleType
xs:element
xs:elementnameBlackAfricanAmericanCd"�
xs:annotation
xs:documentationE1061 BLACKAFRICAN AMERICANCODExs:documentation
xs:annotation
xs:simpleType
xs:restrictionbasexs:string"�
xs:patternvalue[01]"/�
xs:restriction
xs:simpleType
xs:element
xs:elementnameNativeHawaiianPacificIslandCd
xs:annotation
xs:documentationE1062 NATIVEHAWAIIANPACIFICISLANDERCODExs:documentation
xs:annotation
xs:simpleType
xs:restrictionbasexs:string"�
xs:patternvalue[01]"/�
xs:restriction
xs:simpleType
xs:element
xs:elementnameWhiteCd"�
xs:annotation
xs:documentationE1063 WHITECODExs:documentation
xs:annotation
xs:simpleType
xs:restrictionbasexs:string"�
xs:patternvalue[01]"/�
xs:restriction
xs:simpleType
xs:element
xs:elementnameHispanicLatinoCd"�
xs:annotation
xs:documentationE1064 HISPANICLATINOCODExs:documentation
xs:annotation
xs:simpleType
xs:restrictionbasexs:string"�
xs:patternvalue[01]"/�
xs:restriction
xs:simpleType
xs:element
xs:elementnamePETData"�
xs:complexType
xs:sequence
xs:elementnameCampusDatamaxOccursunbounded"�
xs:complexType
xs:sequence
xs:elementnameCampusIDofEnrollment
xs:annotation
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xs:simpleType
xs:restrictionbasexs:string"�
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18

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xs:element
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xs:annotation
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xs:restrictionbasexs:string"�
xs:minLengthvalue"/�
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xs:patternvalue([AZ09 [email protected]#$%&*()+=:;",./<>?'^_ ])*"/�
xs:restriction
xs:simpleType
xs:element
xs:elementnameGradeLevelCode"�
xs:annotation
xs:documentationE0017 GRADELEVELCODExs:documentation
xs:annotation
xs:simpleType
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xs:restriction
xs:simpleType
xs:element
xs:elementnamePETEventSetmaxOccursunbounded"�
xs:complexType
xs:all
xs:elementnameEnrollDate
xs:annotation
xs:documentationE1050P ENROLLDATExs:documentation
xs:annotation
xs:simpleType
xs:restrictionbasexs:date"�
xs:minInclusivevalue2017"/�
xs:maxInclusivevalue2018"/�
xs:restriction
xs:simpleType
xs:element
xs:elementnameWithdrawDateminOccurs
xs:annotation
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xs:restrictionbasexs:date"�
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19

��2017-2018 Texas Education Data StandardsAppendix Personal Enrollment Tracking (PET) GuidelinesAddendum Version 2018.A.1.1
xs:sequence
xs:complexType
xs:keynamePETKey"�
xs:selectorxpathPETRecord"/�
xs:fieldxpathStudentID"�/
xs:key
xs:element
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20

��2017-2018 Texas Education Data StandardsAppendix Personal Enrollment Tracking (PET) GuidelinesAddendum Version 2018.A.1.1�� &#x/MCI; 0 ;&#x/MCI; 0 ;PET XSD Data Types and RestrictionsPET supports builtin data types. Restrictions control acceptable values for XML elements. Restrictions also used in the XSD validation process validate both the structure of the XML file and the data values against the XML Schema Definition.Note: In constructing a PET XML file, for eachStudentID, all EnrollDate elements are clustered together followed by all WithdrawDate elements clustered together. PET XSD Data Types and RestrictionsElement Name
Data
Type

Restriction
StudentIDString• The only acceptable value for the first position is an ‘S’ or a character in the range of 0 to 8. • For positions two through nine, the only acceptable value is eight characters in a sequence with each character in a range from 0 to 9.
TXUniqueStudentIDStringThe TXUNIQUESTUDENTID is issued to schools by the TSDS TX Unique ID Application. The TXUNIQUESTUDENTID cannot be generated by a Local Education Agency (LEA).
FirstNameString• The minimum length is 1 and the maximum length is 17 characters. • White space is preserved.• The only acceptable value is a sequence of at least 1 to 17 characters with each character either an upper case A through Z, an apostrophe, a hyphen, a 0 through 9, or a space.
MiddleNameString• The minimum length is 0 and the maximum length is 14 characters. • White space is preserved. • The only acceptable value is a sequence 0 to 14 characters with each character either an upper case A through Z, an apostrophe, a hyphen, a 0 through 9, a space, or an equal sign.
LastNameString• The minimum length is 1 and the maximum length is 25 characters. • White space is preserved.• The only acceptable value is a sequence of at least 1 to 25 characters with each character either an uppercase A through Z, an apostrophe, a hyphen, a 0 through 9, or a space.
BirthDateDate• This data type implements an International Standards Organization (ISO) data type in the form of yyyy• BirthDate must be a valid date.
21

��2017-2018 Texas Education Data StandardsAppendix Personal Enrollment Tracking (PET) GuidelinesAddendum Version 2018.A.1.1�� &#x/MCI; 0 ;&#x/MCI; 0 ;Element Name
Data
Type

Restriction
SexCodeString• Limited to a single character.The only acceptable value is one of the following letters: “M” or “F”.
GenerationCodeString• Optional element. Minimum length of 0 and a maximum length of a single character.• If provided, the only acceptable value is a single character in a range from 1 to 9.
AmericanIndianAlaskanNativeCd
String• Limited to a single character.• The only acceptable values are single characters 0 and 1
AsianCd
String• Limited to a single character.• The only acceptable values are single characters 0 and 1
BlackAfricanAmericanCd
String• Limited to a single character.• The only acceptable values are single characters0 and 1
NativeHawaiianPacificIslandCd
String• Limited to a single character.• The only acceptable values are single characters 0 and 1
WhiteCd
String• Limited to a single character.• The only acceptable values are single characters 0 and 1
HispanicLatinoCd
String• Limited to a single character.• The only acceptable values are single characters 0 and 1
PETDataN/A• Section of the XML file that contains all of the PET events for a given student organized by Campus ID of Enrollment.
CampusDataN/A• Section of the XML file that contains all of the PET events for a given student for a single Campus ID of Enrollment organized into one or more PET Event Sets.• A PET Event Set is comprised of one and only one enrollment event and one withdrawal event, if available. If the withdrawal event is available, it must be reported in the PET Event Set.• For a given student, there should be one PET Event Set for each occurrence of a ‘real’ or physical enrollment and withdrawal from the Campus ID of Enrollment. Enrollment and withdrawal events created internally in support of a program or eligibility change should not be reported.
22

��2017-2018 Texas Education Data StandardsAppendix Personal Enrollment Tracking (PET) GuidelinesAddendum Version 2018.A.1.1�� &#x/MCI; 0 ;&#x/MCI; 0 ;Element Name
Data
Type

Restriction
CampusIDofEnrollmentString• Declared as a string data type in order to allow for zeros in the first position.The only acceptable value is nine characters in a sequence with each character in a range from 0 to 9.
LocalIDStringLocalID is an optional element from the point of view of the PET XSD. If provided, it has been declared as a string data type with a minimum length of 0 and a maximum length of 9Consistent with the TSDS Texas EducationData Standards’ Name Field pattern, any of the following characters, in addition to the space character, are valid:ABCDEFGHIJKLMNOPQRSTUVWXYZ0123456789 ~ ! @ # $ % ^ & * ( ) _ + = : ; " ' , . / ?
GradeLevelCodeStringGRADELEVELCODE indicates the current grade level of the student.• The only acceptable value is one of the following: EE, PK, KG, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12
PETEventSetN/A• Section of the XML file that contains the PET events for a single PET Event Set. This set must contain one enrollment event and one withdrawal event, if available. • At most, a given PET Event Set will contain one enrollment event and one withdrawal event.
EnrollDateDate• Required data element.• A PET Event Set must contain one enrollment event.
• The only acceptable value is a valid date with a minimum value greater than or equal to 201701 and less than
or equal to 2018
-
08
-
31.

WithdrawDateDateequired data element and must be reported whenavailable.• A PET Event Set may contain one withdrawal event.
• The only acceptable value is a valid date with a minimum value greater than or equal to 201701 and less than
or equal

to 2018
-
08
-
31.

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